45 Days Prior to Event

DEADLINE: 45 days & 7 days prior to event
CONTACT: denverevents@denvergov.org

Event organizers must inform nearby residents and businesses about event details like hours, road closures, parking restrictions, and amplified sound to help the community prepare.

Important Steps:

1. Create Your Flyer: Use the Community Notification Template to customize your event information.

2. Submit for Approval: Upload the flyer to your event application 60 days before the event for review. Wait for approval before distributing it.

3. Distribute the Flyer: Email the approved flyer to the required groups 45 days before the event and again seven days before. Copy denverevents@denvergov.org on the notification email and make sure that the recipients’ email addresses are visible so OSE can track who received the notifications.  Do not use the Bcc function. Ask recipients to share it via newsletters, websites, social media, or word-of-mouth.

 Required Groups:

1. RNOs and BIDs: Find contacts at www.denvergov.org/RNO.

2. City Council Offices: Check districts and contacts at www.denvergov.org/citycouncil.

3. Denver Police Departments: Find contacts on the Denver Police Stations’ web page.

4. Hand Deliver Flyers: If your event includes road, alley, sidewalk closures, rolling closures, or more than 3,000 attendees, hand-deliver flyers to homes, businesses, and community centers, schools, and churches within one block of the event. Ask businesses and apartments to post the flyer in public areas.

By following these steps, you will ensure the community is informed and ready for your event.

DEADLINE: 45 days prior to event
CONTACTS: 303-299-6928

If your event will affect RTD bus service, you must get approval from the Regional Transportation District (RTD) who provides bus and light rail service in Denver, Boulder, and surrounding areas.

Important Steps:

Bus Service:

• If your event will impact an RTD bus route, stop, or station, you must contact RTD at least 45 days before your event to request rerouting.
• Review the RTD bus system map to see if your event location will affect bus service.
• Contact Greg Wing at Greg.Wing@rtd-denver.com and Tim Lucero at Timothy.Lucero@rtd-denver.com or call 303-299-6928 for more information or to request changes.

Light Rail Service:

• Event organizers must plan their route or event space to avoid impacting light rail service.
• Review the RTD Rail System Route Map and the Downtown Denver Rail Detail Map to make sure your event does not interfere with RTD Light Rail.
• For questions about light rail impacts, call 303-299-3442 or contact Tegan Rice at Tegan.Rice@rtd-denver.com, Christina Bennet at Christina.bennett@rtd-denver.com, or Clara Bechtel at Clara.Bechtel@rtd-denver.com.

For more information, review the Events that Impact RTD Service Fact Sheet.