Employee Separation

If your employment with the city ends due to resignation, dismissal, retirement or any other reason we have compiled the below information to help you tie up any loose ends.

REMINDER: Notify OHR, supervisor and payroll upon separation.


Resignations and Retirements

Resignation is the voluntary separation by an employee from the Career Service. An employee in the Career Service may designate his or her resignation as a Retirement when he or she meets the eligibility requirements of the Denver Employees Retirement Plan (DERP).

It is the responsibility of an employee who plans to resign in good standing from the Career Service to provide written notice to his or her immediate supervisor at least ten (10) calendar days in advance of the employee’s last day as a City employee. The appointing authority may waive this requirement for good and sufficient reasons. The Office of Human Resources and Payroll shall be notified of the resignation so the separation may be processed.

Employees who resign shall receive payment for all accrued paid time off, vacation leave and compensatory time for which they are eligible according to the provisions of Career Service Rule 9, Pay Administration and Career Service Rule 10, Paid Leave.

For more information about voluntary separation effective dates, please see, Career Service Rules (www.denvergov.org/csarules).


Involuntary Separations

For involuntary separations (dismissal, disqualification, lay-off, unsuccessful completion of employment probation, or death), the effective date of the separation shall be determined by the
Department/Agency. The employee, the Office of Human Resources Records Unit and Payroll shall be notified of the involuntary separation effective date in writing by the Department/Agency and/or the Office of Human Resources so the separation may be processed.

For more information about involuntary separation effective dates, please see, Career Service Rules (www.denvergov.org/csarules).


Employment Separation Date Contacts

Office of Human Resources:

  • Phone: 720-913-0770
  • Email: hrservices@denvergov.org
  • Web: www.denvergov.org/humanresources
  • Address: City & County of Denver, Office of Human Resources
    201 W. Colfax Avenue, Dept. 412
    Denver, CO 80202

Department of Finance Controller’s Office, Payroll Division:


Click HERE to download the Employee Separation Guide.

The chart below indicates when your active benefit coverage will end and if you have the option for continuation of coverage after your separation from CCD.

PLAN COVERAGE ENDS CONTINUATION AVAILABLE?
 Medical  Last day of the month in which your employment ends*  YES (COBRA eligible)
 Dental  Last day of the month in which your employment ends*  YES (COBRA eligible)
 Vision  Last day of the month in which your employment ends*  YES (COBRA eligible)
 Life Insurance  Last day of the month in which your employment ends*  YES (Conversion or Portability of the Life Insurance Policy)
 AD&D Insurance  Last day of the month in which your employment ends*  YES (Conversion or Portability of the Life Insurance Policy)
 Short Term Disability  Date employment ends  NO (unless you are currently approved for an open STD claim and are receiving STD benefit payments)
 Long Term Disability  Date employment ends  NO (unless you are currently approved for an open LTD claim and are receiving LTD benefit payments)
 Health Care Flex Cash Spending Account  Date employment ends  YES (COBRA eligible)
 Dependent Care Flex Cash Spending Account  Date employment ends  NO
 Parking Flex Cash Spending Account  Date employment ends  NO
 GuidanceResources Services  30 calendar days from the date your employment ends*  NO
 Hyatt Legal Services  Last day of the month in which your employment ends*  NO
 Wellness Center Membership  Date employment ends  NO
 RTD EcoPass  Date employment ends  NO

*If your last day of work is the last day of the month, your benefits will end on that day.

**You are only eligible to submit claims for costs incurred before your coverage ends (last day of the month in which your separation from CCD occurs) for the Flex Cash Spending Accounts. Claims can be submitted to 24HourFlex for reimbursement from the Flex Cash Spending Accounts until March 31st of the following year.


Click HERE to download the Employee Separation Guide.

Below is information on benefits continuation under COBRA. Following your separation from CCD, the Office of Human Resources, Benefits Unit will send information on COBRA to the address we have on record for you.

COBRA Coverage Details

The Consolidated Omnibus Budget Reconciliation Act (COBRA) is a federal law that allows separated employees to continue certain insurance benefits at their own cost. If you are currently participating in the CCD medical, dental, vision, and/or health care Flex Cash Spending Account plans, you will be eligible to enroll to continue coverage for yourself and any covered dependents through COBRA for up to 18 months (sometimes longer in certain instances) following your separation date.

The following benefits are eligible to be continued through COBRA, but only if you were enrolled in that benefit on your last day of work: medical, dental vision & Health Care Flex Cash Spending Account


COBRA Premiums

You will be responsible for the entire cost of your elected benefit coverage plus an additional 2% administration fee. Please see chart below for COBRA monthly premiums.

2014 Monthly COBRA Premium

2014 COBRA Premiums


COBRA for Health Care Spending Account

You have until your last day of employment to incur costs to be reimbursed from your Health Care Flex Cash Spending Account. If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care spending account through COBRA. Under this COBRA coverage, you will be able to incur expenses in order to access the money already in your account.

If you elect to continue your health care spending account through COBRA, you will contribute the same amount you did as an active employee plus an additional 2% administration fee (after-tax). You are only eligible to continue the Health Care Flex Cash Spending Account through COBRA through the end of the calendar year.

COBRA Disability Coverage

If you are medically disabled, you may be eligible to extend COBRA beyond 18 months for an additional 11 months. The rate after 18 months increases to 150% of the premium cost.

Electing COBRA

The process for electing COBRA coverage is outlined below:

  • You will receive a letter listing your enrollment options for COBRA which will be mailed to your home address on record following your separation from CCD.
  • To continue your benefits coverage through COBRA, you must enroll by returning the COBRA election form by the later of:
  • - 60 calendar days from the date of the COBRA notice; or
    - 60 calendar days from the date that your coverage ceases
  • Upon receipt of your first payment, your coverage will be reinstated effective the first day of the month following your last day of employment.

COBRA Premium Payments

If you elect COBRA coverage, you will receive a monthly bill for your COBRA premiums. Please keep in mind that you are responsible for payment of your monthly premiums. Failure to pay your premiums will result in termination of your coverage.

COBRA Reinstatement

It is important to remember that the process to reinstate benefits takes time. Generally, the carriers are able to reinstate benefits within ten (10) business days after receiving your election and payment. Should you require benefit services before your benefits are reinstated, you may have to pay for those services out-of-pocket and then submit a claim for reimbursement.

COBRA Contacts

    24 Hour Flex:

    • Phone: 303-369-7886 or Toll Free 800-651-4855
    • Email: info@24HourFlex.com
    • Web: www.24HourFlex.com
    • Mail: 24 Hour Flex
      2851 S. Parker Rd., #230
      Aurora, CO 80014


    Office of Human Resources, Benefits Unit:

    • Phone: 720-913-5697
    • Email: benefits@denvergov.org
    • Web: www.denvergov.org/benefits
    • Address: City & County of Denver Office of Human Resources, Benefits Unit
      201 W. Colfax Avenue, Dept.412
      Denver, CO 80202


Click HERE to download the Employee Separation Guide.

Below is information on Flex Cash Spending Account plans (pre-tax dollars set aside for certain qualified expenses):


Health Care (Medical,Dental & Vision) Flex Cash Spending Account

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with CCD) for the Flex Cash Health Care Spending Account. If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care spending account through COBRA. If you elect this coverage under COBRA, you will be able to incur expenses in order to access the money already in your account.

If you continue your health care spending account through COBRA, you will contribute the same amount you did as an active employee plus an additional 2% administration fee (after-tax). You are only eligible to continue the account through the end of the calendar year from the date of your separation from CCD.

Claims can be submitted to 24 Hour Flex for reimbursement from the Flex Cash Spending Accounts until March 31st of the following year.


Dependent Care Flex Cash Spending Account

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with CCD) for the Flex Cash Dependent Care Spending Accounts.

Claims can be submitted to 24 Hour Flex for reimbursement from the Flex Cash Spending Accounts until March 31st of the following year.


Parking Flex Cash Spending Account

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with CCD) for the Flex Cash Dependent Care Spending Accounts.

Claims can be submitted to 24 Hour Flex for reimbursement from the Flex Cash Spending Accounts until March 31st of the following year.


Flex Cash Spending Accounts Contacts

24 Hour Flex:

  • Phone: 303-369-7886 or Toll Free 800-651-4855
  • Email: info@24HourFlex.com
  • Web: www.24HourFlex.com
  • Mail: 24 Hour Flex
    2851 S. Parker Rd., #230
    Aurora, CO 80014


Office of Human Resources, Benefits Unit:

  • Phone: 720-913-5697
  • Email: benefits@denvergov.org
  • Web: www.denvergov.org/benefits
  • Address: City & County of Denver Office of Human Resources, Benefits Unit
    201 W. Colfax Avenue, Dept.412
    Denver, CO 80202



Click HERE to download the Employee Separation Guide.

DERP Plan eligibility

All CCD full-time employees are automatically enrolled in the Denver Employee's Retirement Plan (DERP), also known as “the Plan”. The Plan is a pension plan which provides a lifetime monthly retirement benefit for all vested CCD Employees. You contribute a percentage of your total gross salary to the Plan and your contributions are made on a pre-tax basis through payroll deductions. Additionally, CCD contributes a percentage of your total gross salary to the Plan on your behalf.

Unvested Contributions to the plan

All CCD full-time employees are automatically enrolled in the Denver Employee's Retirement Plan (DERP), also known as “the Plan”. The Plan is a pension plan which provides a lifetime monthly retirement benefit for all vested CCD Employees. You contribute a percentage of your total gross salary to the Plan and your contributions are made on a pre-tax basis through payroll deductions. Additionally, CCD contributes a percentage of your total gross salary to the Plan on your behalf.

Unvested Contributions to the Plan

If an active member terminates employment before he/she is vested (ineligible for a retirement benefit), his/her personal contributions, plus 3% interest, will be refunded in a lump sum*. These unvested contributions and interest may also be rolled over to a qualified retirement account. When the terminated employee accepts this refund, all years of service are forfeited and any future retirement benefit eligibility. However, if the member returns to employment with the CCD, he/she may receive credit for the forfeited years of service if the refunded amount, plus interest, is repaid to the trust fund.

If a member terminates employment with CCD before he/she is vested, and chooses to receive a refund of contributions, a check will be mailed from the Plan 90 days after their application is received.

*Note: There is a mandatory federal withholding if the contributions are taken in a lump-sum. There may also be a penalty for early withdrawals.

Vested Contributions

If an active member terminates employment and is vested (eligible for a future retirement benefit), the contributions will not be refunded. Instead, these contributions will remain part of the trust fund and will be used for future retirement benefits.

Previous Furlough Days & Impacts to Retirement Pay-Out

The DERP retirement benefit calculation formula uses the average of:

  • the highest paid consecutive 36 months of salary history for those hired prior to July 1, 2011;
  • the highest paid consecutive 60 months of salary history for those hired after July 1, 2011.

Therefore, employees who experienced an unpaid furlough day in their final 36 or 60 months of employment that were the highest paid average, will have a somewhat lesser amount. To replenish this amount in your DERP retirement account, DERP will allow you to pay the payroll contribution. If you would like to elect this option and pay back this amount to DERP, contact DERP directly

Previous CCD Unpaid Furlough Days

 2008  2009  2010  2011  2012
 11/28/2008* 3/27/2009 4/2/2010 2/18/2011 2/17/2012
12/26/2008  5/22/2009 5/28/2010 4/1/2011 3/23/2012
  10/23/2009 9/3/2010 7/1/2011 5/25/2012
  11/27/2009 10/15/2010 9/2/2011 8/31/2012
    11/26/2009 11/25/2011 11/23/2012

*All dates listed were mandatory furlough days except 11/28/2008 which was voluntary

Retirement Notification & Actions

If you are eligible and would like to proceed with retirement, you will need to:

  1. Schedule an appointment with DERP to discuss your retirement benefit options. Failure to schedule and attend an appointment with DERP will delay retirement benefit payments.
  2. Get an estimate of retirement benefits from DERP.
  3. Provide written notice of your retirement date to your supervisor, the Office of Human Resources, and DERP between 30 and 90 days prior to the date that you intend to retire. DERPwill then contact CCD Payroll to request that they complete the necessary paperwork that DERP will need to complete for the retirement processing.

DERP Contacts

Denver Employees Retirement Plan (DERP):

  • Phone: 303-839-5419
  • Fax: 303-839-9525
  • Web: www.derp.org
  • Address: 777 Pearl
    Denver, CO 80203-3717


Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202


Click HERE to download the Employee Separation Guide.

The City and County of Denver offers a 457(b) Deferred Compensation Plan (DCP) to City employees from TIAA-CREF Financial Services. The DCP is a savings vehicle available for City employees to assist in long term retirement needs. DCP participants can choose to elect either pre-tax or after-tax contributions in an array of investment choices from TIAA-CREF Financial Services.

Accrued Vacation and Sick Leave Hours to Deferred Compensation

Employees currently enrolled in the Vacation & Sick Leave plan (must have been employed prior to 1/1/2010), have the option to elect to have any portion of final separation pay that may include payment of accrued vacation and accrued sick leave hours, be sent to their Deferred Compensation account. Electing this option will defer some taxes on this lump-sum payment (Medicare and Social Security taxes still apply).

Should you choose to elect to have any accrued vacation or sick hours to your Deferred Compensation account, you must complete the appropriate form which may be requested from Payroll. Once completed, this form must be sent to Payroll at the earliest possible date, prior to your last day of employment. A form must be submitted to Payroll even if a current ongoing deferral is in place.

Deferred Compensation Contacts

TIAA-CREF Financial Services:


Denver Employees Retirement Plan (DERP):

  • Phone: 303-839-5419
  • Fax: 303-839-9525
  • Email: mbrsvs@derp.org
  • Web: www.derp.org
  • Address: 777 Pearl Street
    Denver, CO 80203-3717

Department of Finance Controller’s Office, Payroll Division:
  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202


Click HERE to download the Employee Separation Guide.

There are two possible options for coverage continuation upon separation from CCD. The following will give an overview of each option. If you should have any questions regarding either option, please call Standard at 800-378-4668 x6785.

Conversion

Conversion is available for Basic Life and Supplemental Life Insurance.

Conversion takes your current life policy and converts it to an individual whole life policy. The whole life policy can build cash value over time and is used as an investment vehicle. The premiums are more expensive than your current rates. There is no evidence of insurability required for conversion.

Contact Standard Insurance for a life insurance conversion premium quote.

Portability

Portability is available for Basic Life, Supplemental Life and AD&D Insurance.

Upon your separation from CCD, you have the option to buy portable group insurance coverage, subject to the conditions listed below. Both the employer-paid and employee-paid portion of your life insurance is portable. Portability changes your group term policy to an individual term life policy. It functions similarly to your current coverage under the group term life policy. It will pay a benefit if you die, but will not build cash value over time.The premiums are less expensive than conversion premiums. There is no evidence of insurability required for portability. Contact Standard Insurance for a life insurance portability life premium quote. Limits to the amount of coverage apply.

Electing Life Insurance Conversion or Portability

You have 30 calendar days from your last day of work to elect conversion or apply for portability of your life insurance. Contact the Office of Human Resources, Benefits Unit to request the Conversion or Portability Application form. There are two forms on the application that will need to be completed – one that the separating employee will need to complete and one that the Office of Human Resources, Benefits Unit will complete. Once you have completed the separated employee’s portion of the application, submit it to the Office of Human Resources, Benefits Unit for processing of the employer’s portion of the form and submission to Standard Insurance.

Life Insurance Portability Requirements

To be eligible, you must meet the following requirements on the date your employment ends:

  1. You must have been continuously insured under CCD’s Group Life Insurance Plan for at least 12 consecutive months prior to the date that your employment ends.
  2. You must be able to perform with reasonable continuity the material duties of at least one gainful occupation for which you are reasonably fitted by education, training and experience on the date your employment ends.
  3. You must be under age 65 on the date your employment ends.
  4. If you do not purchase Life Insurance for yourself, you may not purchase any other coverage (e.g. for dependents).

Life Insurance Portability & Conversion Contacts

Office of Human Resources, Benefits Unit:

  • Phone: 720-913-5697
  • Email: benefits@denvergov.org
  • Web: www.denvergov.org/benefits
  • Address: City & County of Denver Office of Human Resources, Benefits Unit
    201 W. Colfax Avenue, Dept. 412
    Denver, CO 80202

Standard Insurance – for general information and premium quotes



Click HERE to download the Employee Separation Guide.

RTD EcoPass

If you are enrolled in the CCD RTD EcoPass program, your EcoPass SmartCard will be deactivated upon your separation from CCD.

RTD ValuPass (DIA only)

Because the DIA ValuPasses are purchased in advance, DIA employees that are enrolled in the RTD ValuPass program and separate employment from CCD prior to the end of their 12-month RTD ValuPass enrollment period, are responsible for paying the entire premium cost (employee contribution plus the CCD DIA subsidy) of the ValuPass for the remainder of the 12-month contract.

RTD ValuPass (DIA only) Amounts owed if separation occurs prior to 12-month enrollment expiration

The 2014 annual unsubsidized cost of the DIA RTD ValuPass are as follows:

  • Express: $1540
  • Regional: $1936

The monthly employee cost of the DIA ValuPass after DIA subsidy are as follows:

  • Express: $32
  • Regional: $40

The following will be owed by the employee to CCD should the employee separate from service prior to the end of the 12-month enrollment period for the ValuPass:

RTD Pass Months Remaining

Upon enrolling in the DIA RTD ValuPass program, the employee authorizes that the above amounts may be deducted from any compensation due to them; this includes the employee’s final check.

RTD Pass Contacts

Office of Human Resources, Benefits Unit:

  • Phone: 720-913-5697
  • Email: benefits@denvergov.org
  • Web: www.denvergov.org/benefits
  • Address: City & County of Denver Office of Human Resources, Benefits Unit 201 W. Colfax Avenue, Dept. 412
    Denver, CO 80202



Click HERE to download the Employee Separation Guide.


Cancellation of Employee Parking Contract

To cancel your Employee Monthly Parking Contract for a CCD-managed parking facility, you must first complete the Parking Cancellation Form and return it to Public Works, Parking Operations, 30-days prior to your last scheduled day of parking at the facility. Public Works, Parking Operations will then process the form and submit it to Payroll to stop the payroll deductions.

All issued parking access device(s) must be returned to Public Works, Parking Operations on your last scheduled parking day. Unreturned access devices are subject to additional parking fees.

NOTE: There are no pro-rated payments or refunds, so if you cancel your parking anytime after the 1st of any month, you must pay for the entire month of parking.

Employee Parking Contacts

CCD Public Works, Parking Operations:

  • Phone: 720-913-1735
  • Web: www.denvergov.org/EmployeeParking
  • Email: ParkingOperations@denvergov.org
  • Address: Public Works, Parking Operations
    201 W. Colfax Avenue, Dept. 508
    Denver, CO 80202


Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202


Click HERE to download the Employee Separation Guide.


GuidanceResources®

Services

The GuidanceResources Program offers CCD employees their families free confidential support in the following areas:

  • Confidential consultation on personal issues
  • Legal information and resources
  • Information, referrals and resources for work-life needs
  • Financial information, resources and tools
  • Online information, resources and tools

The GuidanceResources services are available 24/7 online and by telephone, and counselors can arrange for in-person services to be provided as needed.

Service Continuation Eligibility

GuidanceResources services are available to employees and their families 30-days following the employee’s last day of employment with CCD.

Contacts

GuidanceResources Program

  • Phone: (877) 327-3854
  • Web: www.guidanceresources.com (enter Employer ID: DENVEREAP)



Click HERE to download the Employee Separation Guide.


Unused Accrued Vacation Leave Hours

Employees who separate employment with CCD shall receive payment for all accrued paid time off and compensatory time for which they are eligible according to the provisions of Career Service Rule 9, Pay Administration and Career Service Rule 10, Paid Leave. For employees enrolled in the Vacation & Sick leave benefit plan (must have been employed prior to 1/1/2010), upon separation from CCD, you will be paid for the unused portion of your accumulated vacation leave.

Unused Accrued Sick Leave Hours

The following table applies to the pay-out of sick leave upon separation for any reason other than death or retirement (the sick payout is equal to their current balance MINUS the value listed below):

Years of Service Subtract from Balance
<5  No pay out
 5  (5 X 40 hrs.) or 200 hrs.
 6  (6 X 40 hrs.) or 240 hrs.
 7  (7 X 40 hrs.) or 280 hrs.
 8  (8 X 40hrs.) or 320 hrs.
 9  (9 X 40hrs.) or 360 hrs.
 10 or more  (10 X 40hrs.) or 400 hrs

Upon separation due to retirement or death, an employee shall be paid at his/her regular rate of pay for one-half (½) of all accumulated sick leave credits existing on the effective date of separation or death, or in accordance with the method described above, whichever is higher, but not to exceed five hundred sixty (560) working hours.

For more information about leave payouts, please see, Career Service Rule 10.

Vacation & Sick Leave Accrual Calculations for Last Month Worked

Full-time employees, eligible to earn vacation and sick leave, who separate employment before the last day of a month, shall earn vacation and sick leave in that particular month according to the following pro-ration schedule:

 Hours worked (including paid leave) in the month earned  Vacation hours earned Years of service  Sick Hours
  0 < 5 5 < 10 10 < 15 > 15 N/A
0-39 0 0 0 0 0
40-79  2  2.5  3  3.5  2
 80-119  4  5  6  7  4
 120-139  6  7.5  9  10.5  6
 140 ±  8  10  12  14  8

PTO Hours Earned

For more information about leave payouts, please see, Career Service Rule 10.

Payroll Contacts

Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202


Click HERE to download the Employee Separation Guide.


Unused Accrued PTO Hours

Employees who separate employment with CCD shall receive payment for all accrued paid time off and compensatory time for which they are eligible according to the provisions of Career Service Rule 9, Pay Administration and Career Service Rule 10, Paid Leave.

For employees enrolled in the PTO benefit plan (employed on or after 1/1/2010, or elected to enroll in the PTO plan 1/2010), upon separation from CCD, you will be paid for the accrued unused portion of your accumulated PTO and the PTO Special Bank (if applicable).

Final Paycheck

Distribution of final paycheck

For a voluntary separation, your final paycheck for hours worked will be paid in accordance with the Payroll Schedule (see below). If you receive your paycheck via direct deposit, this check will be direct deposited. If you receive your paycheck hard-copy via US mail, it will be sent to the address we have on record for you.

Your final separation pay-out check is a separate check that will include any accrued vacation leave, sick leave, paid time off and compensatory time eligible for pay-out and owed. The separation pay-out check will be mailed to your address on record within 60 days of your separation date. Therefore, it is imperative that we have your current mailing address on file before you depart from CCD to prevent any delay in your receipt of your final separation pay-out check.

Payroll contacts

Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202



Click HERE to download the Employee Separation Guide.

Distribution of final paycheck

For a voluntary separation, your final paycheck for hours worked will be paid in accordance with the Payroll Schedule (see below). If you receive your paycheck via direct deposit, this check will be direct deposited. If you receive your paycheck hard-copy via US mail, it will be sent to the address we have on record for you.

Your final separation pay-out check is a separate check that will include any accrued vacation leave, sick leave, paid time off and compensatory time eligible for pay-out and owed. The separation pay-out check will be mailed to your address on record within 60 days of your separation date. Therefore, it is imperative that we have your current mailing address on file before you depart from CCD to prevent any delay in your receipt of your final separation pay-out check.

Payroll Contacts

Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202


Click HERE to download the Employee Separation Guide.


Distribution of final paycheck

For a voluntary separation, your final paycheck for hours worked will be paid in accordance with the Payroll Schedule (see below). If you receive your paycheck via direct deposit, this check will be direct deposited. If you receive your paycheck hard-copy via US mail, it will be sent to the address we have on record for you.

Your final separation pay-out check is a separate check that will include any accrued vacation leave, sick leave, paid time off and compensatory time eligible for pay-out and owed. The separation pay-out check will be mailed to your address on record within 60 days of your separation date. Therefore, it is imperative that we have your current mailing address on file before you depart from CCD to prevent any delay in your receipt of your final separation pay-out check.

Payroll contacts

Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202


2015 Payroll Schedule

2015 Payroll Scheduled



Click HERE to download the Employee Separation Guide.

W-2 Distribution

Your W-2 form for this year will be mailed to your address on record at the beginning of the following year in which you separate employment from CCD. If you previously elected to receive your W-2 online, your W-2 online and separate employment before the form is available, your W-2 form for this year be mailed to your address on record at the beginning of the following year in which you separate employment from CCD.

It is important that you notify CCD of any changes to your mailing address, especially within the next year. If your mailing address changes, please contact us with your updated information by December 31st of the same year for which you anticipate to receive your W-2 form for wages paid to you by CCD.

W-2 Contacts

Department of Finance Controller’s Office, Payroll Division:

  • Phone: 720-913-5186
  • Email: PayrollDivision@denvergov.org
  • Web: www.denvergov.org/payroll
  • Address: Dept. of Finance, Controller’s Office Payroll Division
    201 W. Colfax Avenue, 4th Floor
    Denver, CO 80202

Contact Information Updates

Contact Updates

Just a reminder, if you currently have professional memberships to business-related organizations which currently have your CCD contact information to get in contact with you, you will need to update your contact information with those organizations:

  • Address
  • Phone number
  • Email
  • Employer’s name, etc.


Click HERE to download the Employee Separation Guide.


If you need a verification of past employment from CCD, you may give the following information to the entity requesting the verification:

Employment Verifications

The CCD representative verifying employment information, requires the requestor to provide the former employee’s Social Security number and the name of the organization for which they are requesting the information. Verbal verifications include only:

  • Job title(s)
  • Dates of employment

Requests for salary verification require a signed authorization from the former employee.

Employment Verification Contacts

CCD Employment Verifications:

  • Phone: 720-913-5612
  • Fax: 720-913-5249


Click HERE to download the Employee Separation Guide.


Unemployment insurance is a temporary income benefit paid by the State of Colorado Department of Labor and Employment (CDLE) to help workers who are unemployed through no fault of their own.

In Colorado, no deductions are made from workers’ wages to finance unemployment insurance; it is paid entirely by the employers who are covered by the Colorado Employment Security Act (CESA).

Unemployment Benefits Eligibility

Unemployment temporary income benefits are paid for approved claims by the CDLE to help workers who are unemployed through no fault of their own.

You must be separated from employment and there is a two week waiting period before unemployment benefits can be paid, if eligible.

How to Apply for Unemployment Benefits

You may file an unemployment claim with the CDLE in-person, over the phone or online.

It can take four to five weeks to complete the processing of your claim for unemployment insurance benefits.

Unemployment Benefits Contacts

Colorado Department of Labor and Employment (CDLE) Customer Service:

  • Phone: 303.318.9000 (within Denver-metro area) –or–
    800.388.5515 (outside Denver-metro area)
  • Web: www.CoWorkforce.com



Click HERE to download the Employee Separation Guide.


For any questions related to any on-going requirements that may exist after your separation from CCD under the Agency’s Confidentiality Agreement or the Denver Code of Ethics, please contact the Office of Human Resources and/or the Denver Board of Ethics.

Code of Ethics Contacts

Denver Board of Ethics:

  • Phone: 720-865-8412
  • Fax: 720-865-8419
  • Email: michael.henry@denvergov.org
  • Web: www.denvergov.org/ethics
  • Address: Webb Municipal Building
    201 W. Colfax Avenue, Dept. 703
    Denver, CO 80202


Office of Human Resources:

  • Phone: 720-913-0770
  • Email: hrservices@denvergov.org
  • Web: www.denvergov.org/humanresources
  • Address: City & County of Denver, Office of Human Resources
    201 W. Colfax Avenue, Dept. 412
    Denver, CO 80202


Click HERE to download the Employee Separation Guide.


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