Mayor's Office of Employee Assistance
Tips for Time Management
It’s helpful to think of time management as two layers that interact with each other:
Big-picture time management involves reviewing your long-term goals, setting
priorities and making plans to meet your goals. When you organize the big
picture, you’ll find that you use your time more effectively day by day.
Daily time management activities include those that help you organize your time
and resources so you can meet your big-picture goals.
Big-Picture Time Management
Review your career goals.
Establish long- and short-range
objectives to help you meet your career goals.
Make a list of yearly, monthly and
weekly objectives and prioritize them.
Delegate responsibility when
appropriate.
Build a support network and ask
for feedback.
Daily Time Management
Make daily “to-do” lists and prioritize
them. Review lists periodically to make sure everything is necessary.
Do your most difficult tasks when your
energy is at its peak.
Break large jobs into smaller parts.
Do one job at a time.
Plan quiet time during the day when
you can get your work done.
Handle each piece of paper only once.
Find ways to eliminate or streamline
procedures.
Manage your mail and phone calls.
Learn to say “no” to demands that
don’t benefit you.
Reduce clutter.
Organize your workspace.
Use calendars.
Forget about perfection.
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