Project Submittal –
Formal Phase Development Plans and PUD Site Plans must be submitted to the Case Manager. Sixteen copies of the site plan, properly folded, are required. The time expectations committed to by the City do not begin until the applicant has submitted Formal Phase plans and they have been determined to be complete by the Case Manager. The Formal Phase plan submittal must include payment of the appropriate fees in the form or a check made payable to the “Manager of Finance”. Fees are subject to change. Failure to pay the correct fee(s) will result in your plan being returned. Please consult the Fee Schedule to ensure accurate payment.

All submittals need to be prepared in accordance with the Formal Phase Submittal Requirements.  A sample site plan has been provided as reference.  As with the Concept Phase, Formal Phase plans will be checked against the requirements for submittal by the Case Manager upon receipt. If the plans do not meet the expectations for submittal, they will be returned, un-reviewed. If the plans are accepted by the Case Manager and have addressed issues and comments identified in the Concept Phase they will be distributed to review team members within one working day. These reviewers will then have fifteen working days to prepare written comments, outlining concerns and expectations. Following each review team meeting, the applicant will receive coordinated, written comments reflecting the agreements made at the review team meeting.

Each City agency will have fifteen days to review the Formal Phase plans and all submitted studies. Although major site development issues are resolved during the Concept Phase, it may be necessary to have additional review team meetings.

Approval of Formal Plan at Formal Phase –
Once the applicant has responded to and addressed all the agency requirements, the applicant may submit their final project plans to the Case Manager for Final Recordation. However, plans submitted for final approval will be checked by the Case Manager against the requirements for Final Approval and any plans not containing a full response to all issues will be immediately returned, un-reviewed.

All engineering plans and studies must be technically adequate, as determined by DES Public Work engineers, prior to final site approval.

Number of submittals
The applicant is allowed three Formal Phase submittals and then may be required to repay all fees to continue the Site Plan Review Process.